Portobello Market Canopy

This space is available to hire by our member organisations and local community groups, charities or CIC’s based in North Kensington. 

Please note that we generally require approximately 3 weeks’ notice before your event to issue an event license to use this space. We are unable to guarantee the issue of licenses with less than 3 weeks notice. 

While we generally do not charge a fee for community event licenses, we do ask event hosts to consider the necessary expenses of logistical items such as toilets, security, waste control etc. We will be unable to issue licenses without assurances on these items from event hosts.

If your event requires a Temporary Event Notice (TENs) and will take place outside the regular opening hours of Acklam Village Toilets, you will need to cover the cost of extending the toilet opening hours.

Event process timeline 

• Submit an application online – Select the event space you’re interested in and complete the form.
• Receive an Event Consultation invitation – this will be sent to you shortly after receiving your application.
• Attend your Event Consultation – Discuss your concept, logistics, and required documentation with our Events Manager.
• Site visit (recce) – Walk through the space with our Events Manager and Senior Technician to visualise your event. This visit is required before completing your risk assessment.
• Submit all paperwork – At least 7 working days before your event.
• Settle any additional costs – We’ll confirm these with you if applicable.
• Event documents reviewed – Our team checks everything is in order.
• License issued – Once approved.
• License signed and returned – Your event is now confirmed and you can start promoting it.
• Receive your space information pack – Final details for your event day.

Documentation

Below is a list of documents that may be required when booking a space.

• Event Proposal
• Event Schedule
• Risk Assessment
• Public Liability –  TENs (Temporary Event Notice, issued by the local authority)
• Method Statement
• Food Hygiene Certificate
• Waste Plan
• Security Plan

*Some may not apply, depending on the nature of the event. Once collected, the paperwork is sent our Events Manager for further review, before a space license is issued by our Leasing Officer.*

The space come at a dry hire, this means that as an event hosts, you will be responsible for all aspects of your event, including logistics, relevant paperwork and reasonable steps to avoid noise and nuisance.

Last minute technical assistance may not be possible, and any technical assistance required after office hours and over the weekend will incur an extra charge.